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QuickBooks® Helpful Hints
- Transaction Entry
- Register for First Republic Bill Pay for QuickBooks®
- Existing First Republic Online Bill Pay Users
- Entering payees in QuickBooks®
- Entering scheduled payments set up in First Republic Online Bill Pay into QuickBooks®
- Scheduling payments in QuickBooks®
- Payment processing
- Scheduling and canceling payments in First Republic Online Bill Pay
- Updating payee information in QuickBooks®
- Updating payee information within First Republic Online Bill Pay
Transaction Entry
Due to QuickBooks® functionality requirements, it is highly recommended that all transactions including transfers and bill payments are made using your QuickBooks® software. QuickBooks® has specific requirements for entering transactions. QuickBooks® may require you to manually enter transactions that are performed outside of the software.
Register for First Republic Bill Pay for QuickBooks®
If you are not yet registered for First Republic Banking Online and Bill Pay, you will need to register through our Banking Online service. Once your registration is approved, you will need to activate your First Republic Checking account for our Direct Connect service within the software. Please contact our Online Support Team to register for our Direct Connect service.
Existing First Republic Online Bill Pay Users
In order to use the service through QuickBooks®, you will need to activate your First Republic Checking account for our Direct Connect service within the software. Please contact our Online Support Team to register for our Direct Connect service.
If you are already registered for our Direct Connect service and First Republic Bill Pay but have not activated your account in QuickBooks® for First Republic Bill Pay, click here for instructions on how to activate Online Payment within QuickBooks®.
Entering payees in QuickBooks®
Because QuickBooks® has multiple types of payees such as Vendors, Customers, Employees, or Other, payees can not be automatically transferred from Online Bill Pay. When Online Payment is activated within QuickBooks®, your payees from First Republic Online Bill Pay will be downloaded into the QuickBooks® Online Banking Center. If a payee from First Republic Online Bill Pay matches a payee you have set up in QuickBooks®, you may match it. However, if the payee from First Republic Online Bill Pay does not match a payee you have set up in QuickBooks®, QuickBooks® requires you to add the payee manually.
Important Note: If you match a payee from First Republic Online Bill Pay to a payee in your QuickBooks® vendor list, the payee information in your QuickBooks® software will be updated with the information from First Republic Online Bill Pay.
Entering scheduled payments set up in First Republic Online Bill Pay into QuickBooks®
QuickBooks® has a manual process for entering transactions into the register. Payments set up in First Republic Online Bill Pay will be downloaded to the QuickBooks® Online Banking Center. You can confirm that the payment matches a payment in your QuickBooks® register. If the payment does not match a payment in your QuickBooks® register, QuickBooks® requires you to enter the transaction manually.
Scheduling payments in QuickBooks®
The QuickBooks® software requires you to schedule payments at least four business days in advance of the due date.
Payment Processing
Payments scheduled in QuickBooks® are processed the same way they are within First Republic Online Bill Pay. However, the QuickBooks® software requires you to schedule payments at least four business days in advance of the due date.
Scheduling and canceling payments in First Republic Online Bill Pay
It is highly recommended that all transactions be made from within your QuickBooks® software. While you can schedule and cancel payments through First Republic Bill Pay, QuickBooks® requires you to manually record the transaction within the software.
Updating payee information in QuickBooks®
If you change payee information in QuickBooks®, the changes are not transmitted until a payment is made to that payee.
Updating payee information within First Republic Online Bill Pay
Changes to payee information on First Republic Online Bill Pay does not update your payees in QuickBooks®. It is highly recommended that all editing of information be performed within the software.
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